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Director of Operations

Albany Symphony

The Albany Symphony, renowned for its innovative and creative programming, comprehensive Composer Residencies, and community engagement activities, seeks a dedicated individual to implement and manage its orchestral operations and artistic planning. The successful candidate must be highly organized with strong interpersonal and communication skills, both oral and written; and must be a problem-solver with the ability to work well on a team in a fast-paced environment where proficiency in handling multiple projects under strict deadlines is critical. A passion for music and a deep interest in artistic administration are essential.

Duties & Responsibilities:

Operations activities:
Develop and implement overall operations plan and manage all concert activities, including:
• Coordinate hospitality, transportation, housing and itineraries for guest artists and composers. Communicate such details with guest artist(s) management.
• Arrange instrument and equipment rentals as needed; coordinate tunings.
• Attend and oversee all performances and rehearsals; facilitate all necessary stage changes, as needed.
• Coordinate all aspects of commercial recordings, including live and studio sessions. Confirm audio engineers to record all performances.
• For performances not at the Palace Theatre, monitor the transport of all equipment needed, managing set-up and teardown for each event (i.e. percussion, chairs/stands, stand lights, etc.)
• Work with Personnel Manager to facilitate auditions.
• Maintain master calendar for all artistic activities.
• Supervise stagehands for the set and strike of all productions.
• Ensure best-possible stage environment for rehearsals and performances.
• Ensure that all requirements of the CBA are met. Be the first point of contact for musicians at all services.

Artistic planning:

• Implement artistic plans in partnership with the Music Director and Executive Director and in conjunction with all departments.
• Work with Music Director and Education Coordinator to organize, develop and implement Composer Residencies.
• Oversee the work of the Education Coordinator.
• Engage guest artists and negotiate their contracts within the approved budget and organizational requirements.
• Advance all technical riders as appropriate.

Operational budget items:

• Create accurate budgeting spreadsheets; closely monitor and control expenses; make financial projections for all operational activities; prepare payroll for all stagehands.

Plan and coordinate Recording and Electronic Media activities:
• Stay informed of rules and technical requirements needed for existing and emerging electronic media activities such as recording, streaming, downloading and podcasting; coordinate with Music Director, Executive Director, and other staff to plan and implement all recording and electronic media activities.

Direct Reports: Education Coordinator, Stage Manager, Personnel Manager, Librarian.

Other duties as assigned.


College degree and/or advanced degree in music and/or arts management are required. Minimum of three years experience in concert production required; experience with symphony orchestra collective bargaining agreements is strongly preferred. Knowledge of orchestral repertoire is an asset.
• Excellent written and verbal communication skills and the ability to interact effectively with a wide variety of people.
• Strong organizational skills and attention to detail with a high degree of accuracy are essential. Ability to meet deadlines, often under pressure.
• Excellent computer skills including proficiency in Microsoft Office Suite.
• Must be able to work evenings and weekends.
• Have a very high level of personal and professional integrity and trustworthiness.
• Have a strong work ethic and require minimal direction.
• Work well independently as well as part of a team.

Organization Description
The Albany Symphony is a vibrant cultural organization in New York’s Capital Region and enjoys a national reputation for its adventurous and innovative programming and recording projects. Under the artistic direction of Music Director David Alan Miller, the ASO annually presents a Classical Series of eight concerts, the annual American Music Festival with five major events, the “Magic of Christmas concert,” two Family concert series and a variety of educational programs for the community. The ASO received a 2014 Grammy® Award.

Application Procedure:
Please e-mail a cover letter, resume, and salary history to:
Lawrence J. Fried, Executive Director
(MS Word or Adobe Acrobat attachments only, please.)
Application Deadline: August 15, 2014

To apply for this job email your details to

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