Annapolis Opera Company, a non-profit performing arts organization led by a Board of Trustees since 1973, offers professional opera performances in the Annapolis, Maryland region. A resident company at Maryland Hall for the Creative Art, the company currently performs one fully staged opera and one or more concerts annually under the leadership of Artistic Director Ronald Gretz. The Organization also hosts an annual children’s opera for both school and family performances and produces and hosts an annual vocal competition that attracts singers from the Mid- Atlantic region that provides over $10,000 in prizes to emerging artists each year. The children’s opera, usually produced by a partner organization such as the Peabody Institute or Towson University’s Opera in a Can, is key to engaging schools and young families in experiencing opera.
The Annapolis Opera is seeking an experienced performing arts General Manager/Executive Director who can demonstrate knowledge, skills, and abilities in all operational functions, including but not limited to financial management, fundraising, production management, marketing and public relations and audience development. The successful candidate will have the professional experience, interpersonal skills and personal maturity to work effectively with the Board of Trustees, to engage with volunteers, and to supervise the Administrative Assistant and student interns. Superior skills in problem-solving, setting priorities, multi-tasking, and written and oral communication are essential. This is a full-time exempt position.
Reporting to the President of the Board of Trustees and working with the Board of Trustees and the Executive Committee, the Executive Director/General Manager supervises and directs all aspects of the Annapolis Opera’s operations and is responsible for the consistent achievement of the organization’s mission. The scope of responsibility includes production support and oversight of fundraising; financial accountability and budget preparation and management; marketing; educational outreach; ticket sales and audience development; and community relations.
- Maintain systems and controls required for the most effective management of the company;
- Create, maintain, and communicate progress on an operations calendar to assure timely execution of day-to-day operations;
- Provide the Board with appropriate and timely information and recommendations as a basis for decision-making through regular reports at Board meetings;
- Attend executive committee and board meetings;
- Recommend objectives, policies and procedures for Board consideration.
- Supervise Administrative Assistant, interns and volunteers.
- Manage all operations within budget.
Fundraising and Development:
- Working with the Development Committee, design the annual development plan, implementation strategy, and provide administrative support to optimize fundraising activities of the company;
- Directly participate in raising contributed income from all sources, maintaining excellent donor relationships;
- Write and submit grant and foundation applications in a timely and effective manner, including interim and final reports as needed; research and pursue new grant opportunities;
- Maximize the use of donor management systems and other technical resources specifically designed to support fundraising activities;
- Participate with trustees and volunteers in the planning and implementation of the Annual Gala Dinner and other special fundraising events.
- Working under the direction of the Artistic Director and the Artistic Committee, develop the annual season event plan, including venues, schedule and budget estimates;
- Negotiate dates and venue requirements for all events;
- After the Artistic Director has hired performing artists, prepare artist contracts, records and profiles for promotional materials; recruit and hire additional production contractors.
- Provide for the preparation of all contracts for performers, production staff and equipment, set storage and transport, and venues while managing the event budgets;
- For events other than the mainstage productions, coordinate with venues to assure space and technical requirements are defined and met. For mainstage productions, support the Artistic Director, the Stage Director and/or the Production Manager in these activities;
- Coordinate with the Maryland Hall Technical Director and Facilities Manager regarding the Company’s technical and space rental needs;
- Coordinate with the Maryland Hall box office to assure accurate ticketing and reporting;
- With the Volunteer Coordinator, plan and implement event support activities such as volunteer singer housing and transportation, house management, ticket sales, and reception planning and support.
Marketing and Public Relations:
- Working with the Marketing and Public Relations Committee and designated professionals, provide planning and implementation to develop and distribute promotional materials about Annapolis Opera;
- Develop and implement public relations strategies to promote awareness of the Company and its activities among community and business leaders, government, the arts community, press, and community at large;
- Represent and promote Annapolis Opera as spokesperson at public events and with the press;
- Develop and implement a playbill advertising strategy for each season;
- Maintain Annapolis Opera eblast newsletters and regular social media postings;
- Manage the Annapolis Opera website by providing content and updates as needed;
- Collaborate with similar arts organizations to form strategic partnerships to maximize public awareness of the Annapolis Opera and to capitalize on potential economies;
- Develop annual ticket sales policies and audience development strategy including regular audience surveys to measure the effectiveness of marketing strategies.
- Working with the Treasurer, assure accurate tracking, monitoring and reporting to the Board of all financial accounts using Quick Books to generate balance sheet and profit and loss statements on a monthly basis;
- Develop the annual fiscal year budget for board approval;
- Manage cash flow within resources;
- Manage operations to meet budget projections;
- Assure compliance with all audit, insurance, and legal reporting requirements.
Community Outreach and Education:
- Working with the Artistic Committee, implement and promote educational events for public and private school students including the annual children’s opera, in-school outreach presentations, and student attendance at dress rehearsals;
- Plan and implement educational events for the general public such as opera appreciation classes presentations and pre-performance lectures;
- Develop relationships with community organizations and arrange outreach presentations and promote group ticket sales programs.
Qualifications, Skills and Experience
- B.A or B.S. degree from an accredited college or university. In exceptional circumstances, 4 years of directly relevant experience may be considered in lieu of the degree requirement.
- 1-3 years of direct supervisory experience; and/or:
- 1-3 years of professional fundraising experience;
- 3-5 years’ experience at the management level of a professional non-profit performing arts organization with direct responsibility for business functions is preferred;
- Working knowledge of Microsoft Office 365, Quick Books and ETapestry or other donor management systems is highly desirable as is a passion for live opera.
The successful job candidate should be capable of executing the following skills and abilities:
- Ability to manage day-to-day operations within budget and with effective management practices;
- Leading a development campaign, fundraising, audience development, and marketing strategies;
- Energy and focus to successfully multi-task and complete projects on time and within budget;
- Commitment to quality management practices and artistic excellence together with the competence to utilize company resources effectively;
- Creative, strategic thinking with proficient organizational skills to manage multiple responsibilities;
- Successful experience working with board members and volunteers, with artistic professionals, with donors and prospective donors, and with business, political, education, service and other community organization leaders;
- Proficient verbal and written communication skills, including preparing briefing memoranda, correspondence, press releases, newsletters, and promotional materials;
- Familiarity with social media and other online platforms;
- The ability to supervise paid staff, interns and volunteers to accomplish a variety of administrative and production support tasks;
- Knowledge of principles of effective governance and legal and regulatory requirements.
Compensation and Benefits
Salary range is competitive and based on experience and qualifications. Benefits include paid time off and an allowance for health care. Relocation expenses not provided. This is a full-time exempt position.
Qualified candidates who are seeking an opportunity to develop this small opera company into a sustainable and prosperous future while maintaining its established reputation for artistic excellence should send a cover letter and résumé, to President@annapolisopera.org. In order to be considered, submissions must include a cover letter that is specific to the position and salary requirements. Please go to www.annapolisopera.org for more information about the company.