The Hawaii Symphony Orchestra Personnel Manager administers all matters related to the musicians of the orchestra including scheduling, hiring of substitute and extra musicians, coordination of auditions, application of contract issues, and the preparation and maintenance of payroll, insurance and other records. Knowledge of orchestral repertoire and ability to read music are required.
Work closely with the Librarian to ensure that the proper instrumentation is hired and in place for a particular concert program. Communicate directly with conductors for rehearsal order and approval of replacements and extra musicians. Organize seating arrangements and monitor rotation. Provide musician roster to staff and stage personnel as required.
Monitor compliance to the specific provisions of the Collective Bargaining Agreement. Alert General Manager to any potential problems or deviations from the CBA. Assure that the Music Director is aware of dates and deadlines specified in the CBA related to the hiring, granting of tenure or non-renewal of contract.
Attend all services and monitor the official time for rehearsals according to the CBA, including breaks and overtime. Administer and maintain accurate records of individual attendance including tardiness, sick leave, paid and unpaid personal leave, vacation leave, sabbaticals, and excused absences.
Maintain data for each musician including individual contracts, date of hire, compensation and benefits, leaves, tenure status, and other pertinent personnel information. Provide payroll information to the Finance Department and maintain accurate records related to finance including tax forms, business expenses and insurance forms.
Coordinate and manage recruitment and audition procedures for orchestra vacancies at the direction of the Music Director and Audition Committee. This includes all travel arrangements and logistics related to Mainland audition tours
Post official announcements to the musicians regarding rehearsal orders, dress codes, concert instrumentation, etc. Assure that the musicians have up-to-date schedules and calendars.
Report to: General Manager, Executive Director, and Artistic Advisor