Website Richmond Symphony
Title: Personnel Manager Reports To: Director of Orchestral Operations (DOO) Department: Operations Classification: Exempt
The Personnel Manager manages all personnel functions of the orchestra on and off stage, and serves as a liaison between management, musicians and the musicians’ union.
- Hires all regular musicians, extra players and substitutes for rehearsals and concerts in consultation with the Music Director (and principal musicians where appropriate) and based on published instrumentation needs.
- Handles all requests for absences, personal leave and sick leave. Accrues all sick and personal leave. Observes and handles payroll deductions for lateness. Advises Music Director of any absences or lateness.
- Coordinates personnel needs at rehearsals and concerts, including proper safety of musicians and equipment, re-seating due to absence, resolution of conflicts between musicians, announcements and introductions. Serves as official time-keeper at all
- Maintains effective communication between musicians, management and conductors.
- Enforces contractual obligations of musicians as provided in the Master Agreement. Documents and enforces personnel policies and procedures.
- Administers payroll for core, per-service, and substitute musicians, including input to payroll system, tabulation of service counts, tracking service guarantees, and distribution of paychecks. Reports musician payroll costs by concert to DOO.
- Arranges bus transportation, meal arrangements, accompanies orchestra on all out-of-town runout bus trips. Represents RSO management in absence of other appropriate staff.
- Co-administers, with Finance Director, health, dental and life insurance for orchestra. Co-administers enrollment, changes and reporting of musician retirement and pension plans. Communicates and administers Drug Act policy requirements. Co-administers any other employment-related benefit plans or laws for musicians (i.e., COBRA, etc.).
- Administers and processes musician unemployment compensation claims and inquiries.
- Arranges all auditions and related matters including vacancy approval by the union, audition dates, advertisement, auditionee processing, compiling audition repertoire and overseeing audition procedures, and participation of the audition committee as provided in the Master Agreement.
- Provides string seating assignments and rosters/updates to the Librarian for music assignments; Operations assistant for hotels; Box Office for comp tickets; Others as needed.
- Maintains current addresses and phone numbers of orchestra personnel. Provides administrative staff with changes.
- Maintains orchestra bulletin board.
- Performs other duties as assigned by the DOO.
Successful performance in this position requires an individual with excellent organizational skills, including attention to detail and efficient time management, the ability to collaborate creatively and work effectively with internal and external partners, and the ability to foster positive relationships with conducting staff, musicians, guest artists, and outside personnel. The ability to work effectively, and with composure, under pressure and the ability to improvise and respond to unusual circumstances and requests with an attitude of service and flexibility are a MUST. A college bachelor’s degree or equivalent is required. Preference will be given to candidates with professional orchestral experience and/or experience in orchestra personnel administration and/or knowledge of classical music and understanding of orchestral instrumentation. Computer literacy including word processing, spreadsheet, and database software systems are required. The ability to work effectively in a fast paced environment with limited resources is crucial to performance of the position’s requirements. Immediate response to musician needs and requests is crucial to success. Additionally, this employee should be proactive in delivering excellent service to musicians and guest artists by anticipating requests as much as possible.Salary Range: $26,000 – $35,000 Benefits: Employer contributed Medical, Life, and 403B; self-funded Dental, Flex-spend, short and long term disability. Please submit a written resume and cover letter no later than Friday, March 7, 2014 to: Laura Adams, Director of Orchestral Operations email@example.com Richmond Symphony 612 E. Grace Street Suite 401 Richmond, VA 23219 No phone calls accepted.